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Text File | 1993-08-10 | 11.2 KB | 301 lines

README.TXT Additional information for Lotus Organizer, Release 1.1 ==================================================================== TIPS.TXT file ------------- TIPS.TXT contains further information about Lotus Organizer, Release 1.1. It is intended for advanced users and administrators. It covers the following topics: 1. Customizing .INI files (ORGANIZE.INI, LOTUS.INI, WIN.INI) 2. Printing tips 3. How to print a four-week view 4. Adding a front-page logo 5. Starting the Organizer automatically and opening files 6. Using cc:Mail 7. Uninstalling the Organizer 8. Address-section sorting 9. The ORGFILES subdirectory 10. Sizing the Organizer window 11. Alarms 12. Using the Organizer as a Windows shell application 13. How an assistant can manage an executive's Calendar 14. How to handle conflicting appointments 15. How to use the Organizer with OS/2 16. A complete ORGANIZE.INI file TEMP Environment Variable ------------------------- The TEMP environment variable should be set on each user's workstation. Usually it is in the AUTOEXEC.BAT file. Make sure that the environment variable is set to point to a valid directory. However, do not set it to point to the root "\" directory. Running cc:Mail and Notes -------------------------- If you have both cc:Mail and Notes installed on the workstation, make sure that the cc:Mail program path appears before the Notes program path in the PATH command line in the AUTOEXEC.BAT file. File/Open dialog box may not display the previous directory ".." ----------------------------------------------------------------- In some versions of Novell NetWare, users may find that the previous directory option ".." does not appear in directory lists. This makes it difficult to navigate through network directories in dialog boxes such as File/Open. To resolve this problem, follow these instructions: 1. Add the following entry to SHELL.CFG or NET.CFG in the user's root directory -- usually c:\ -- or the directory that the Novell network drivers are started from: show dots = on 2. Reboot the user's computer and start the Netware shell and communication programs -- NETX.COM and IPX.COM. You'll see a NetWare message acknowledging the new entry. 3. The ".." directory option should now be displayed. CONFIG.SYS settings ------------------- Be sure that the "FILES=" parameter in users' CONFIG.SYS files is set appropriately. A value of 30 should be sufficient both for workstations running the Organizer client and also for the workstation that is running the AGENT.EXE program. In Novell NetWare, you may also need to increasethe value for the File Handles parameter. Running SHARE.EXE ----------------- SHARE.EXE is provided with your standard DOS operating system. Include it in a user's AUTOEXEC.BAT file. If you run Windows from your AUTOEXEC.BAT file, make sure you have SHARE.EXE before the WIN command line. Using Superlist of Public Mailing Lists when selecting attendees ---------------------------------------------------------------- Selecting a Superlist of Public Mailing Lists from the main cc:Mail Directory when creating a meeting will not display users' free time bars. Use regular public or private mailing lists instead. Using IBM ThinkPad with Organizer --------------------------------- If you're using the IBM ThinkPad configured with the IBM VGA driver directly connected to a LAN, the screen may repaint incorrectly when you exit the Schedule Meeting dialog box after creating a group meeting. You need to use the standard Windows VGA driver. To install a new driver: 1. In Windows Program Manager, double-click the Windows Setup icon. 2. Select Options from the Menu. 3. Select Change System Settings. 4. Choose VGA in the Display list. 5. Choose YES when prompted to Restart Windows. Alternatively, you can add the following line to the [Settings] section of your ORGANIZE.INI file in the "Windows" directory: [Settings] NoRoundRegions=1 Inviting a person who is not an e-mail user to a meeting. -------------------------------------------------------- If you wish to invite a person to a meeting who is not listed in the mail directory you may do so by performing the following steps: 1) Type the person's name in the Add field of the Scheduling dialog box. 2) Organizer will inform you that a meeting notice will not be sent to this person. 3) Click on the OK button to add the name to the attendee list. The following information is for network administrators only ============================================================ Managing resources ------------------ The Lotus Organizer Administrator's Guide, page 34, describes setting up Organizer files for resources such as conference rooms and equipment. There are two ways to manage resources: 1. Resources are managed by an Organizer scheduling agent. In this case, resources are automatically booked by the scheduling agent on a first-come, first-served basis. The resources are defined as remote "R" users in the cc:Mail Directory. No Organizer licenses or cc:Mail licenses are required for these resources. (If you have an assistant monitoring the remote resource's .ORG file, have the assistant open the .ORG file in read-only mode. Otherwise, you need to define the resource as an "L" user, which requires a valid cc:Mail license.) 2. Resources are managed by somebody; for example, by an administrative assistant. In this case, you define the resources in the cc:Mail Directory as local "L" users. Since resources managed in this way are local cc:Mail users, they DO require valid cc:Mail licenses. No Organizer licenses are required. NOTE: The Organizer License Packs include extra cc:Mail licenses to be used exclusively for resources. No scheduling information needed for aliases or bankshot mailing lists ---------------------------------------------------------------------- If you schedule a meeting with an alias that you select from the cc:Mail directory, Organizer will find the user name that the alias points to. There is therefore no need to enter scheduling information for aliases in the cc:Mail Directory. If you have manually added scheduling information for alias entries in your Directory, you should remove this information and add it to the entries that the aliases point to, if it is not already there. Likewise, scheduling information should not be entered for cc:Mail bankshot mailing lists, even though these have a location of 'r' in the directory. Setting PATH on Novell Netware networks --------------------------------------- Organizer and cc:Mail for Windows 2.0 require that the cc:Mail program path containing the VIM DLLs be listed in the user's PATH environment variable. The install programs for both products optionally set this path in the user's AUTOEXEC.BAT file. Because the length of the PATH value is limited, we recommend that NetWare administrators write the NetWare login script for cc:Mail and Organizer users to add the cc:Mail program path directory as a search path when the users log onto the network. This will reduce the chances of exceeding the maximum PATH length. It won't matter if users don't answer "Yes" to the prompt to add the path to the AUTOEXEC.BAT file during install. ~ORGAGNT and server entries --------------------------- If you have multiple post offices and you don't have cc:Mail Automatic Directory Exchange, you need to make an entry for the agent (for example, ~ORGAGNT) in every post office. Make the agent entry in the same way that you'd make a post office entry, as in the example below. In post office Silver-HQ: ~ORGAGNT P In the other post offices: ~ORGAGNT p Silver-HQ The same is also true for server entries. You can use SRVADMIN.EXE to create server entries in each post office that is in use by Organizer. Read/Write access rights to cc:Mail post office ----------------------------------------------- The Organizer network guest account, referred to in the Administrator's Guide as ORGACCT, requires both read and write access rights to the cc:Mail post office directory; for example M:\CCDATA. IBM OS/2 LAN SERVER 3.0 ----------------------- When running Organizer in Windows-OS/2 under IBM OS/2 LAN SERVER 3.0, you may find that - When users go to the WinOS/2 desktop, the error message "LANSRV.DRV not found" appears, - WinOS/2 under IBM LAN SERVER treats network drives as local drives. - Users can't open files by selecting user names. Consequently, they cannot use group scheduling. If this occurs, do the following: 1. Install Organizer. Do not use SETUPDIR. Use DIRADMIN to add scheduling information for the Organizer users. 2. Delete ORGNET.DLL and rename PORTABLE.DLL as ORGNET.DLL in the Organizer program directory. 3. Run WORKSTN.EXE. 4. Find the DOS LAN requester diskettes and unzip LANSRV.DRV and WINDLP.DLL. 5. Copy these two files OS/2\MDOS\WINOS2\SYSTEM. 6. Set a path to the files in CONFIG.SYS. 7. Add the following lines to CONFIG.SYS. DEVICE=C:\IBMCOM\PROTOCOL\LANPDD\OS2 DEVICE=C:\IBMCOM\PROTOCOL\LANVDD\OS2 8. Add the following line to the AUTOEXEC.BAT file: <path>LTSVCFG N1=1 S=H C=10 N=2 SETUPDIR may not run properly on OS/2 on a IBM LAN Server network ----------------------------------------------------------------- If you choose to run SETUPDIR during installation, or if you run SETUPDIR.EXE after installation, the program may not work properly on OS/2 running IBM LAN Server. A DOS window will appear briefly and then disappear without any updates being done. To update your directory if this happens, use DIRADMIN instead of SETUPDIR refer to the Administration Guide section on using the DIRADMIN command. UPDVIM.BAT may fail if VIM DLLs are read-only --------------------------------------------- UPDVIM.BAT is a script file that the Install program may write if your cc:Mail and Organizer DLLs are incompatible and your post office is open at the time of installation. Install gives you the choice of quitting Install, shutting down the post office, and updating the DLLs, or of continuing and running the UPDVIM.BAT script later. Install may find some incompatible DLLs but be able to fix them, in which case the UPDVIM.BAT file will not be written. Starting with cc:Mail for Windows 2.0, the Mail Engine and VIM DLLs in the cc:Mail program directory are read-only files. If Install indicates that you should run the UPDVIM.BAT script to update your DLLs, you may need to make them writable by using the "attrib -r <filename>" command for each file listed in UPDVIM.BAT. You can do this easily by modifying UPDVIM.BAT to add the attrib command before each copy command. Running the Organizer Agent from a local drive ---------------------------------------------- The Organizer agent (AGENT.EXE) must have read, write, create, and erase rights to the ORGANIZE\ADMIN directory, which is where it runs by default. You may prefer to copy AGENT.EXE and the resource files (*.RI) to a local drive and run it from there instead.